Document Management System

When using a document scanner to capture paper-based information, a document management system (DMS) uses a computer system and software to store, manage, and track electronic copies of those documents as well as electronic versions of those documents. Document management is the process by which your business stores, controls, and keeps track of its electronic documents. A document is defined as "recorded information or item which can be handled as a unit" by ISO 12651-2. Although it may seem a little hard at first, you have been using this method to create, share, and use for years. The software that manages and arranges documents across an organization can now be defined as document management. It incorporates workflow, document repositories, COLD/ERM, output systems, and information retrieval systems in addition to document and content capture. likewise the procedures for document management, storage, and tracking. One of the technologies that led to content management is document management, which not too long ago was only available on a standalone basis like its siblings in imaging, workflow, and archiving. By imposing controls and administration capabilities onto otherwise "dumb" documents, it offers some of the most fundamental functionality for content management. This enables you to use your documents whenever you have a need for them 

Among the essential elements of document management are:

• Locking and check-in/check-out are used to coordinate simultaneous document editing so that no one person's modifications are overwritten by another.
• Version management allows for the tracking of how the current document was created and how it differs from previous versions.
• In the event of a mistake or early release, roll back to "activate" a previous version.
• An audit trail that enables the reconstruction of what was done to a document during the duration of the system's life
• Stamps and annotations, While still acknowledged and used on its own, document management is also a typical part of an environment for enterprise content management. 

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